OVERVIEW

We are seeking a dependable, detail-oriented Full-Charge Bookkeeper & Office Administrator to join our team and play a critical role directly supporting the Controller. This position offers the opportunity to work closely with company leadership and make a meaningful impact in a fast-paced, team-oriented environment. The ideal candidate will have experience in bookkeeping and QuickBooks or comparable accounting software, a strong understanding of payroll and accounting processes, excellent computer skills, and the ability to prioritize competing demands. This person must be a self-starter who takes ownership of their responsibilities, anticipates business needs, and is willing to step in wherever needed to keep daily operations running smoothly.

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REQUIRED QUALIFICATIONS

1. 3-5+ years bookkeeping and/or accounting experience.

2. Strong proficiency in Microsoft Office, Adobe, and QuickBooks.

3. Experience with payroll, AP/AR, sales tax, and general office managment.

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PREFERRED QUALIFICATIONS

1. High level of professionalism with strong problem-solving skills.

2. Above-average organizational skills with strong attention to detail.

3. Self-starter who is equally able to work with others and work independently.

4. Associates or Bachelors Degree preferred.

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RESPONSIBILITIES

Accounting & Bookkeeping Support

1. Manage day-to-day bookkeeping and accounting activities using QuickBooks.

2. Process business credit card transactions and reconcile monthly statements.

3. Process employee expense reports.

4. Perform monthly vendor statement reconciliations.

5. Manage collections and follow up on outstanding customer balances.

6. Assist with the processing bi-weekly payroll.

7. Prepare and submit Department of Industrial Relations (DIR) Certified Payroll reports.

8. Prepare and file applicable sales tax returns for multiple states.

9. Process credit applications and establish new customer and vendor accounts.

10. Coordinate annual insurance renewals and audits.

11. Request insurance endorsements for customers and vendors.

12. Enter vendor bills and assist with inventory management.

13. Maintain registration / Toll Road accounts for all vehicles.

14. Assist with processing construction releases.

Administrative & Office Support

15. Provide general administrative and organizational support to the Controller.

16. Organize and coordinate trade shows, including registrations, banners, travel arrangements, and related logistics.

17. Edit, coordinate, and order marketing materials, including business cards, line cards, and promotional items.

18. OSHA management.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.